Posted by: pin on: 08 May, 2008
You have decided to change your email domain, from abc.com to xyz.com. You want all email sent to abc.com to be forwarded to xyz.com.
This can be done with no cost by changing your DNS to Zoneedit, one of the free DNS service provider. Login to your Zoneedit account and look for Mail Forwarding section. Use ‘*’ to catch all names before @abc.com! Email forwarding at DNS level can be done without using any email server, but with less control.
Read more What is Email Alias?
Posted by: pin on: 07 May, 2008
I have came across many big name companies, spending hundred of thousands setting up their in-house mail server using Exchange Mail Server. Instead of outsourcing, these companies spent extra time and money to maintain their email facilities.
No doubt Exchange is great, but that is wen you know how to fine-tunning it. Most of the businesses are not able to keep themselves updated especially when come to Exchange upgrade, patching of Spams & viruses, configuring for best performance…
Just like any other business, email is one of the most important tools for your business. Let the experts (a team of people, not a single in-house IT staff) to do the job for you, and you can stay focus in your business!
Posted by: pin on: 03 Feb, 2008
Each email alias you create simply forwards any message on to any email address that you specify. Most email service providers do not limit number of aliases one can have, but restricted to certain number of email address you can forward to.
It is handy for generic email such as sales@domain.com to forward to another email address. Thus, save you the cost of subscribing additional POP3 account. The only restriction is, you can’t send out email through Email Alias. But, you can override this if you are on Gmail, using the Gmail’s Identity features.
Posted by: pin on: 27 Jan, 2008
No doubt, Gmail has the most reliable infrastructure to support its webmail access compared to other free Webmail service providers. Not to mention the most user-friendly interface and unlimited mailbox!
On a recent ISP interruption that happens to affect all international connection (outside Malayia), Gmail seems to be the only one who survive from this. I believe this must be something to do with their cross-nation infrastructure with high dedundancy support!
So, how to make your Gmail to be able to send out email that look like your business email?
Login to your Gmail. Go to Settings and select Accounts. Choose ‘Add another email address’.
Enter the email address you wish it to appear in your recipients’ From field when receiving your email. Please remember, if you want to receive the reply via your Gmail too, you need to enable the forwarding of your business email to Gmail as well!
Posted by: pin on: 17 Jan, 2008
Never bogged down by email! Lily, our admin in the office, used to receive more than 50 emails a day. Most of the email, are forwarded message because her email was in those lists.
After some serious clean up and removal of unnecessary email aliases, she is left out with only 2-5 emails a day!
Less operation, more time for marketing!
Posted by: pin on: 09 Jan, 2008
When it comes to business email, reliability is the main concern. Check their uptime and don’t save! While personal email, go for Gmail - one with many features you can’t find with others.
Posted by: pin on: 02 Jan, 2008
Mailman - Installed in a Linux box, this open-source email broadcast tools allow you to send out hundred of thousands emails in a day with its build in SMTP server. Perfect solution for Mailing List but lack of personalization (considering Mailman is used for really-large-volumn email broadcast, we don’t suggest personalization too during delivering).
Groupmail - Web-based software. Get yourself the Professional version which allow you to connect to any external database. It is fast, easy to use and most reliable one!! We have been switching from Mailman, Phplist to this, and one of the best options!
Posted by: pin on: 02 Jan, 2008
I guess no one like to receive big files especially when you are using email clients such as Outlook Express. Try Sendspace.com, this website allows you to upload up to about 100MB of file to their server and provide you with a download link (which will be expired after a month or so).
Posted by: pin on: 16 Oct, 2007
Most businesses publish a more general mailbox such as sales@xxx.com or technical@xxx.com in their website or printed materials.
Always use Aliases for your general mailbox. Aliases receive email and automatically redirect to other email address that you specify. This is usually free and unlimited from your email hosting service provider. Check with them to find out the number of maximum email address you can specify (both outside domains and internals).
Imagine you have five sales representatives. Try to direct all emails from sales@xxx.com to every one of them at their individual mailboxes. Remember to add sales@xxx.com to the Bcc field when sending out emails from your sales representatives. On resignation (if any), what you have to do is to update the Aliases and make sure you forward it to the right person.
